Saint-Gobain Project Coordinator/Administrative Assistant in Northborough, Massachusetts
We have an amazing, high energy, high performing team of collaborative admins who support a center of researchers. The successful candidate will be able to handle many projects at once in a very fast paced environment and will perform administrative and office related project functions for multiple directors/managers and their teams. Duties may include receiving and directing visitors; advanced working knowledge of MS Office products (Excel, Word, PowerPoint, Outlook); requires strong communication skills; ability to work with minimal supervision; flexibility working with multiple and frequent changes; analysis and initiative. Requires professional demeanor at all times and must be flexible in a fast changing environment;
The main functions of the role include:
Coordinate multiple schedules and organizing internal and external meetings to include but not limited to, routine meetings, R&D Reviews, team events, candidate interviews etc.
Plan, coordinate, organize and execute multiple events from start to finish involving center wide and global activities. Ability to work with outside vendors and venues.
Tasks include, but are not limited to expense reporting, org charts, compiling and analyzing simple and complex data, purchasing, domestic and international shipping, meeting minutes & action items tracking and monthly report consolidation.
Coordinate with various staff for operational support activities of the facility; serve as a liaison between departments and business units in the resolution of day-to-day administrative and operational problems.
Provide support to senior level members of corporate executive team during scheduled visits as needed.
Coordinate international and domestic travel reservations, assisting in obtaining travel visas, itinerary changes and filing of expense reports accurately and in a timely manner.
Associates degree in Business Administration or 5 plus years of experience executive level administrative role (preferably in a technical, multi-national environment) or equivalent.
Excellent interpersonal, written and communication skills. Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
Ability to manage top level managers supported with tact, diplomacy and assertiveness.
Advanced knowledge in MS Office products, especially Outlook, PowerPoint, Excel and Word
Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills.
Advanced, high level calendar management and scheduling and travel coordination; domestic and international.
High level attention to detail and problem solving skills.
Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget.
Exceptional customer service skills; particularly internal customers located throughout the center and other Saint-Gobain facilities worldwide.
High level of attention to detail and demonstrated problem solving skills. Approaching tasks from a positive perspective and with openness to change.
Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.